Sending Salary Slips by Email

Runtime Software

Send salary slips to all or selected employees using Runtime HRMS built-in salary slip e-mailing functionality.

To use this feature, go to Reports > Salary Reports > Salary Slips

Salary Slips Report

Select a period by using left and right arrows buttons available at top left. To filter employees from a particular location, cost center or department, select the relevant values in dropdown boxes at top row. You can also filter employees by their names or employee codes. For e.g. enter ‘Ashish’ in the ‘Search Employee’ box to filter employees having ‘Ashish’ in their names.

Click on ‘Download’ to download salary slips in PDF file. This step is highly recommended to do a sample check for data accuracy before you send out salary slips by email.

Click on ‘Email’ to send salary slips by email. The system will prompt you to confirm your action as follows:

E-Mail Confirmation

Click ‘Yes, Send E-Mails’ to send out emails.

Please note: Salary slips will only be sent to those employees who have a valid e-mail address updated in their profile.

After the sending function is finished, a log file is shown which contains details of emails sent and skipped. Review this log file to make sure all the e-mails are sent out. In case you see errors like ‘Invalid Email address’ or ‘Email Address not found’, update the relevant employee records.

To learn how to configure salary slip format, click here.

Leave a Reply

Your email address will not be published. Required fields are marked *